Privacy Policy

Welcome to Pianoreader (the “Service”). We respect your privacy and are committed to protecting it through our compliance with this privacy policy (the “Policy”). This Policy explains how we collect, use, store, and disclose information that identifies you (“Personal Data”), and the measures we take to protect your information.

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1. Who We Are

• Data Controller: Pianoreader (“we,” “us,” or “our”) is responsible for deciding how and why we process Personal Data.
• Contact Information: If you have any questions about this Policy or wish to exercise your rights, you can reach us at:
  Email: privacy@pianoreader.com
  Mail: Jannis Wolf; Boernsener Str 7; 21039 Boernsen

2. Personal Data We Collect

We only collect and process email addresses as personally identifiable information (“PII”) for the following purposes:

1. Account Creation and Management: If you sign up or register for an account with Pianoreader, we collect your email address to create and manage your user account.
2. Communication: We may use your email address to send account-related notifications (such as password reset instructions, updates to our terms and policies, or administrative messages).

No other categories of PII are collected or stored.

3. Legal Bases for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your email address based on one or more of the following legal grounds:

• Consent: You have given clear consent for us to process your email address for specific purposes.
• Contract: Processing is necessary to perform a contract or take steps to enter into a contract with you.
• Legitimate Interests: We have a legitimate interest in sending service-related communications to maintain and improve our Service, provided our interests are not overridden by your rights and interests.

4. How We Use Your Personal Data

We use your email address for:

• Service Operation: Providing and maintaining the features and functionality of Pianoreader.
• User Support: Responding to inquiries, troubleshooting, and technical support.
• Updates and Notices: Sending important notices about changes to our Service, our policies, or other administrative information.

5. Data Sharing and Transfer

Service Providers: We use third-party companies to support our Service, including hosting providers (Hetzner in Sweden). These providers only process Personal Data on our behalf and according to our instructions.

Legal and Compliance: We may disclose your Personal Data if we believe it is necessary to:

• Comply with any applicable law, regulation, or legal process.
• Enforce our agreements and policies.
• Protect our rights, property, or safety, or that of others.

Since our servers are located in Sweden (within the European Union), your data is stored and processed within the EU. We do not transfer your Personal Data outside the European Economic Area (“EEA”).

6. Data Retention

We retain your email address only for as long as necessary to fulfill the purposes for which it was collected, including:

• The duration of your account’s existence.
• Any applicable legal or regulatory requirements that oblige us to keep certain data for specified periods.

Once your email address is no longer needed for these purposes, we will securely delete or anonymize it.

7. Security

We employ industry-standard measures to protect your email address from unauthorized access, alteration, disclosure, or destruction. These include:

• Secure server configurations provided by Hetzner.
• Encrypted data transmission (HTTPS).
• Restricted access to Personal Data, limited to authorized personnel who require it for the performance of their duties.

Despite these measures, no method of electronic storage or transmission over the internet is entirely secure. We cannot guarantee absolute security.

8. Your Rights (GDPR)

Under the GDPR and other applicable data protection laws, you have certain rights regarding your Personal Data, including:

• Right to Access: You may request a copy of the Personal Data we hold about you.
• Right to Rectification: You may ask us to correct any inaccurate or incomplete Personal Data.
• Right to Erasure (Right to be Forgotten): You may request the deletion of your Personal Data under certain circumstances.
• Right to Restrict Processing: You may have the right to ask us to limit how we use your Personal Data.
• Right to Data Portability: You may request that we transfer your Personal Data to another organization or directly to you, under certain conditions.
• Right to Object: You have the right to object to certain types of processing, including processing for direct marketing.
• Right to Withdraw Consent: Where we rely on your consent, you may withdraw it at any time.

To exercise these rights, please contact us at [contact email address]. We will respond within the timeframe mandated by the GDPR or other applicable laws.

9. Children’s Privacy

Our Service is not directed at children under the age of 16. We do not knowingly collect Personal Data from individuals under 16. If you believe we have inadvertently collected such information, please contact us immediately, and we will take steps to delete it.

10. Changes to This Policy

We may update this Policy from time to time to reflect changes in our practices or for operational, legal, or regulatory reasons. When we do, we will revise the “Effective Date” at the top of this Policy. We encourage you to review this page periodically to stay informed about how we are protecting your Personal Data.

11. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us at:
Email: privacy@pianoreader.com
Mail: Jannis Wolf; Boernsener Str 7; 21039 Boernsen

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Last Updated: 26.02.2025

By using Pianoreader, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this Policy, you should stop using the Service.